Biometric Attendance System
What is a Biometric Time and Attendance System?
Biometrics is the identification of people based upon their physical characteristics; most commonly their fingerprints, hands, eyes, or facial features. While time and attendance systems are used to manage employee attendance, scheduling, and associated payroll tasks.
Within time and attendance, biometric devices are often used as a punch clock in order to add an extra layer of security, accountability and efficiency.
How Does Biometric Time and Attendance Software Work?
Step 1: Biometric Devices: Using biometric time and attendance systems allows employees to clock in and out using their fingerprint, retinal scan, etc. Often times this process is also accompanied by a PIN (Personal Identification Number) which must also match the fingerprint or other scan.
Step 2: Time and Attendance Software: Pairing your biometric device with a time and attendance software allows for more efficient payroll and attendance processing. Rather than spending hours adding up manually submitted clock-in and clock-out times, your biometric time and attendance software will allow you to automatically import data into your payroll software. This will significantly cut down on processing time and will eliminate errors derived from manually inputting information.
Benefits of using Biometric Time and Attendance Software
Accountability: By using a physical characteristic rather than
simply using a swipe card or PIN, ensures that the employee is actually present.
This avoids issues such as “buddy punching”, a term used to describe when other
employees clock in and out for one another.
Efficiency: Using a biometric time and attendance software
allows for increased efficiency in multiple areas. First, employees don’t have
to worry about remembering to bring in a punch card or remembering a PIN, so
there is less time spent on recovering lost passwords and manually inputting an
employee’s clock-in time. Second, when it comes to payroll, it is much easier to
track in and out times by simply downloading the data from your biometric
scanning device, and inputting it into your time and attendance software.
Profit: A natural bi-product of increased accountability and
efficiency is increased profit. By making employees more accountable to
attendance times, you will increase productivity and only pay for time actually
spent working. The same is true for increased efficiency. Creating a smoother
process by using a biometric time and attendance system, will
allow HR employees to work on more tasks.